Data Protection

Data Protection Information – Fraunhofer Institute for Algorithms and Scientific Computing SCAI

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process your personal data collected via our website and store them for the period necessary to achieve the specified purposes and to comply with the statutory requirements. In the following, we inform you about the data we collect and the way we process them. Futerhmore, we inform you about on data privacy rights pertaining to the use of this website.

Personal data, as defined by Article 4(1) General Data Protection Regulation (GDPR) includes any information relating to an identified or identifiable naturel person.

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s Data Protection Officer

2. Processing of Personal Data and Purposes of Data Processing

3. Transfer of Personal Data to Third Parties

4. Cookies

5. Web Analysis / Tracking

6. Social Plugins

7. YouTube

8. Your Rights as Data Subject

9. Information on your Right to Object Pursuant to Article 21 GDPR

10. Data Security

11. Timeliness and Amendments to this Data Protection Information

12. Severability


 

1. Name and contact information of the person responsible for data processing (controller) and of the corporate Data Protection Officer

 

This data protection information shall apply to the processing of data on our institute’s website “www.scai.fraunhofer.de” by the controller, the:

Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)

On behalf of the Fraunhofer Institute for Algorithms and Scientific Computing SCAI

(in the following referred to as ‘Fraunhofer SCAI’)

Email:          info@scai.fraunhofer.de
Telephone:  +492241 14 2500
Fax:             +492241 14 2460
You can reach the data protection representative of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.

 

2. Processing of Personal Data and Purposes of Data Processing

     

a) During your Website Visit

Every time you visit our web pages, our website servers save your device's accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

  • The IP address of the requesting device
  • Access date and time
  • Name and URL of the accessed data
  • The data volume transmitted
  • The message whether the access was successful
  • The browser and operating system used
  • The name of the Internet Provider (ISP)
  • The referring website (referring URL)

These data are processed for the following purposes:

  1. To enable the use of the website (connection setup)
  2. Administration of the network infrastructure
  3. Appropriate technical and organisational measures to ensure IT systems and data security taking into account the state of the art technology
  4. To offer user-friendly service
  5. To optimize the Internet offering

Legal foundations for the above processing purposes:

  • Processing in response to a website visit pursuant to numbers 1-2 the first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract)
  • Processing pursuant to number 3, the first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and the first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as
  • Data processing pursuant to numbers 4 – 5, the first sentence of Article 6 (1),  lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages

After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes according to numbers 2 – 5, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose(s).

Furthermore, we place Cookies once your visit our website and use analytical services as well. For more information on the use of Cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

 

b) Visitor Registration for Events

We invite web visitors on a regular basis to different kinds of events. Our website visitors are able to register online.

In order to register online, our website's visitors have to provide some mandatory data. These data include

  • First and last name
  • Company
  • Address
  • Email address

Should we request additional mandatory data, we will specifically identify them (using an * for example). In addition, our website's users often have the opportunity to volunteer additional information.

We process the mandatory data to identify you as event participant and to reserve a place for you. In addition, we conclude and perform the participation contract with you and provide you with information before, during and after the event to ensure that you enjoy your participation and the event proceeds as smoothly as planned. The voluntary data help us to plan and organise our events in tune with your interests and age.

We collect the data in response to the enquiries of interested parties. Pursuant to the first sentence of Article 6(1), point (b) GDPR, data collection for the purposes mentioned is necessary for the performance ot the participation contract and in order to takte steps priot to entering into the participation contract.

We store data, which we collect in context with registrations to events for six (6) months unless you consented to a longer storage period as outlined in the first sentence of Article 6(1), point (a) GDPR.

c) Visitor Registration for Fee-based Events

In the course of accepting the registration for fee-based events, we collect the following mandatory data:

  • Last name, first name
  • Company
  • Address
  • Payment information, dependent on the selected method of payment procedure (e.g. credit card, bank account) and
  • Email address

We may also collect additional voluntary data.

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.

We need the payment data in order to collect the participation fee.

Collecting voluntary information allows us to plan and conduct the event in tune with participants’ interests and age.

We process the data based on your enquiry and for the above-mentioned purposes as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward our participants and in order to take steps prior to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

d) Subscription to our PR Distribution List

We will send regular press releases and media information to your email address provided you explicitly consent to joining our PR distribution list as well as to our using your email address for this purpose pursuant to the first sentence of Article 6(1), point (a) GDPR. We ask you for the following mandatory data to complete your PR distribution list subscription:

  • Title
  • Last name, first name
  • Email address
  • Media Company

You may also volunteer your company name and/or your media corporation.

We need your title and name to address our communications to you personally.

We use your company name and/or the name of your media corporation to identify you as member of the media and to send you invitations by mail.

Once we receive your subscription, we will send you a subscription confirmation email. We need you to reply to this email to confirm that you are indeed the person who wants to subscribe to our PR distribution list (double opt-in procedure).

You may unsubscribe at any time either by using the unsubscribe link at the end of every press release or announcement or alternatively by email to “info@scai.fraunhofer.de”.

Upon receiving your unsubscribe notification, we will immediately delete your email address from our subscriber list.

 

e) The Use of Contact Forms

We offer our website's visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

  • Title
  • First and last name
  • Email address

We need these data to find out who contacted us and to process the user request.

We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will automatically delete the personal data collected.

 

3. Transfer of Personal Data to Third Parties

 

If you contact us because you are interested in purchasing our developments or products, we will forward the data we collect concerning you within the framework of the query, such as your name, email address, telephone number and your query, to our sales partners so that they can contact you and make you a concrete offer. Your data is generally forwarded to Scapos AG, Schloss Birlinghoven, 53754 Sankt Augustin, Germany. In individual cases, data is also forwarded to other selected sales partners.

The legal basis for forwarding your contact data and your query is Art. 6(1)(b) GDPR in conjunction with Art. 6(1)(f) GDPR. Forwarding is done for the aforementioned purposes insofar as is necessary to carry out pre-contractual measures in response to your query and/or insofar as is necessary to safeguard our legitimate interests or those of our sales partners.

Our sales partners may use the forwarded data only for the purpose of contacting you within the scope of selling our developments.

With exception of the above-mentioned cases of data processing by service providers on our behalf (see also event registrations, …), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or his/her vicarious agents if:

  • You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
  • The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
    • Data transmission to the mail order firm which will deliver the goods you ordered
    • Payment data transmission to payment service providers and credit institutes for payment transactions
  • We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence ofo Article 6(1), point (c) GDPR
  • Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

Third parties may use the transferred data only for the above-mentioned purposes.

If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organiser. The confirmation of your event registration will name the event organiser and inform you whether it is an external organiser. This event organiser will not only organise and manage the event but also process personal registration data.

Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively.

The transfer of personal data to countries outside the EU or an international organisation is excluded.

 

4. Cookies

 

We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.

One reason for us to use cookies is to make the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. Once you visit our website again, our server will recognise your device as prior visitor and remember your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us evaluate and optimise our web offering (see Section 5). These cookies allow us to recognise repeat visits from your device. They will be deleted automatically after a specific time.

The data obtained with the help of cookies help us pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to the first sentence of Article 6(1), point (f) GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete deactivation of cookies may prevent you from using all of the functions on our website.

 

5. Web Analysis / Tracking

 

a) LeadLab (Wiredminds GmbH)

For our website, we use the Leadlab service of the Wiredminds GmbH service provider and the company’s pixel counting technology to analyse the habits of our website users. The analysis helps us to optimise our website. The service allows us to recognise which companies visit our website. The data do not enable us to identify users directly.

In context with the Leadlab web services, we use cookies and tag pixels that allow our service to analyse how you use our website.The cookie stores information including personal data regarding the behaviour of website visitors and transmits this information directly to Wiredminds unless Wiredminds collects it directly. Wiredminds uses pseudonyms and anonymises the data whenever possible before processing and analysing the data and creating a user profile.

Without your explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never matched with data under a pseudonym associated with you.

To the extent that IP addresses are collected, they are stripped of their last control number block upon collection to anonymise the addresses instantly.

You find the data protection statement of Wiredminds on the Wiredminds website.

The provider processes the data based on our legitimate interests pursuant to Article 6(1), point (f) GDPR in the optimisation of our online offerings and our web presence. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. It ensures that the data processing the data on our behalf is done in compliance with the General Data Protection Regulation (GDPR) and that the rights of the data subjects are protected.

If you choose to reject the collection of data and the analysis of your user activities, please use our opt-out cookie to prevent the installation of our cookies. This will prevent the future collection of data when you use our website. The opt-out cookie in your device is valid only in this browser and only for our website. If you delete the cookies in this browser, you have to install the opt-out cookie again.

 

6. Social Plugins

 

We use social plug-ins (media buttons) on our website. These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in we use the Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is only established if a when you click on the social plug-in button.

We integrate the following social plug-in on our website:

 

a) Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights  as well as your ability to protect your privacy rights by changing your browser settings are subject to Facebook's Data Protection Statement.

 

b) Twitter International Company: share on Twitter

Some information is transferred to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of the US Privacy Shield. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on Twitter's data protection in Twitter's Data Protection Statement.

 

c) Google+ Sharing Google LLC

Google complies with the Data Protection Regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on Google's data protection in the Google's Data Protection Declaration.

 

d) Xing Sharing by Xing SE

Please find more information on Xing's data protection in the Xing's Data Protection Declaration.

 

e) Pinterest Sharing by Pinterest Europe Ltd

Please find more information on Pinterest's data protection in Pinterest's Data Protection Statement.

 

7. YouTube

 

With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as ‘Google’).

We use the ‘extended data protection mode’ option provided by YouTube..

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this transfer.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account prior to visiting our website.

Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

You may find further information on data protection in context with YouTube in Google's Data Protection Regulations.

 

8. Your Rights as Data Subject

 

You have the following rights:

  • Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity.
  • Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following:
    Purposes of the data processing
    The categories of personal data,
    The categories of recipients to which we disclosed or will disclose your data
    The planned storage periods of data
    The existence of the right to correction, deletion, restriction of processing and objection
    The right to appeal
    The right to know the origin of data in the event that we did not collect these data
    The right to meaningful and detailed information on the existence on automated decision-making including profiling and, if applicable, relevant information on the details thereof;
  • Pursuant to Article 16 GDPR, you have the right to obtain without undue delay the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft.
  • Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims.
  • Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR.
  • Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller.
  • Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.
     

9. Information on your Right to Object Pursuant to Article 21 GDPR

 

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.

Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising.

If you would like to assert your right to object, an email to datenschutz@zv.fraunhofer.de will suffice.

 

10. Data Security

 

We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognise a secure TLS connection by the 's' following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

Moreover, we use suitable technical and organisational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

 

11. Timeliness and Amendments to this Data Protection Information

 

This data protection information as amended on August 2018 is currently applicable.

Due to improvements of our website and website offers or by virtue of amended statutory or government standards, it may become necessary to amend this data protection information. You find the latest applicable data protection information by clicking the link on this website: https://www.scai.fraunhofer.de/en/data_protection.html
You may read or print this updated and amended version at any time.

 

12. Severability

 

Should individual provisions of this data protection declaration be or become invalid either in part or in its entirety or prove infeasible at any time, this shall not affect the remaining provisions of this data protection declaration. This shall apply accordingly to gaps in this declaration.